Executive Roles


 

Executive roles

President

Presides at all meetings, prepares agenda for each exec meeting.  Exercises the power and authority of the SMRA.  Makes executive decisions in cases of emergency but subject to ratification by the entire executive at the next meeting.  Official spokesperson for SMRA.  General management and supervision of the affairs and operations of SMRA.  May Co-sign cheques signed by the treasurer.  Shall not vote, except in the case of a tie when he/she shall cast the deciding vote. 

Vice President

Acts as a second to the president.  Conducts business for the president in their absences.

Secretary

Keep minutes during meetings, issue meeting minutes to board for review, post approved minutes on the website, distribute minutes to all other meeting attendees.    Post all finalized policies on the website as required.  Save all agendas, minutes on the website database.  Posting events and news on the website. 

Treasurer

Keeps balance of all SMRA funds.  Creates budgets and follows accordingly.  Does all day to day banking needs for SMRA.  Reports monthly to SMRA with balance updates.  Has co-signing authority with the association president. 

Fundraising

Co-ordinate all Fundraising Events

In the past that includes, Elmira Chicken order, Bottle drive, Lottery, Wing night, River valley event.  Works closely with the treasurer for lottery applications and reporting. 

Equipment Manager

Do the beginning and ending inventory of the ringette room.  Designate jerseys, goalie equipment, rings, etc. to teams.  Communicate with bench staff to see what is needed throughout the season.  Keep the Ringette room in a clean manner.  Keeps first aid kits restocked.  Reports monthly to the board with any items needing to be replaced or purchased. 

Ice Scheduler

review past season ice requirements to forecast the next season’s ice requirements
• meet with the PRC to confirm ice for the season
• review the ice rental contract and provide an insurance certificate to the PRC
• assist in scheduling Provincial team tryouts
• provide WORL and WRRL league scheduler with ice allocations for the
association’s teams for league play
• input all regular season, exhibition and tournament games onto the association
website
• schedule all divisions practice ice
• communicate the practice, game and tournament schedules with the PRC
• be the liaison with all SMRA coaches to coordinate cancelation and
rescheduling of games during the season
• be the liaison with all WORL and WRRL Ice Schedulers to resolve ice
scheduling conflicts
• cancel and reschedule all ice rentals with the PRC in a timely fashion
• assist tournament coordinator in establishing ice allocations required by SMRA
to run the tournament
• attend monthly SMRA monthly executive meetings
• make all ice time purchases on behalf of and in the name of SMRA
• communicate all home games requiring refs to the Ref in Chief
• be the liaison between SMRA and the PRC to communicate any questions or
concerns about the facility rental

 

Parent Rep/Bond Coordinator

This executive member is responsible for communicating to the parent reps for each ringette team in our association.  Communication includes but is not limited to; process and rules for bond hours so that each family is aware of the process and what is required, how to keep track of bond hours, ensuring important information is delivered to all families, guidance regarding bond hours (ie/ how many hours does a parent who takes care of the jerseys get for their bond) 

Sponsorship

As the Director role on the St.Marys Ringette Association Board of Directors responsible for Sponsorship, you are responsible for securing sponsorship for St.Marys Sniper teams, various levels of organizational sponsorship, and/or donations as well as the recognition of these donors. You will work closely with the Board Treasurer, Director of Fundraising, and Director of equipment. As an active Director of the St.Marys Snipers Board, you have a counted vote on board decisions.

Player Coach Development

Oversee coaching staff to ensure they have the tools and resources they need to be successful at coaching.  Provide guidance to coaches in need.  As Player development, oversee that our players are in the correct level of play for their age and skill level.  Organize clinics and teaching opportunities for our players when possible.  Ie- Goalie clinics, skating skills sessions etc.

Registrar

Collects yearly registration information and payment.  Generates team TRF’s and Submits to ORA. 

Promotions Director

Promotes the sport and all aspects of the associations from social media to social events.  Organizing events such as “Come try ringette” or Bring a friend day.   Attends promotional events like the heritage festival.  Works with local newspapers and schools to promote ringette.  Keeps the display case clean and fresh.  Works with local merchants to keep promotional wear current and available.  

WRRA Rep

Attends Western Region Meetings (Stratford) as a representative for our association. Reports back to the SMRA with important updates and information.

WORL/GLRL Rep

Attends Western Ontario Ringette Meetings (Dorchester) as a representative for our association, reports back to the SMRA with important updates and information.

Works together with PCDC to put forward recommendations to host provincial level teams.

WRRL Rep

Attends Western Region ringette meetings (Stratford) as SMRA representation and reports back monthly to the executive.  Puts together ref payments for teams, working with the treasurer.

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